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Availability Calendar Management

Version: v1.0
Last Updated: May 30, 2026

Partner App Menu Path​

Inventory Calendar

Required Access​

  • rental.inventory.view
  • rental.inventory.manage

What the calendar controls​

The availability calendar determines which dates each inventory item (and variant) can be booked. It combines:

  • Your blocks — dates you've marked unavailable
  • Existing bookings — dates already reserved by customers
  • Everything else — free to book

Default availability​

Items are available by default. A newly added item can be booked on any future date until you block dates or it gets booked.

Blocking a date range​

Mark an item unavailable for a period (maintenance, servicing, an offline/walk-in booking):

  1. Go to Inventory Calendar
  2. Select the item (and variant, if applicable)
  3. Click Block dates
  4. Choose the start and end dates and a reason
  5. Save

Blocked dates cannot be booked by customers.

📸 Screenshot: Block date range form

Reading the calendar​

Each item's calendar shows three states per date:

StateMeaning
FreeAvailable to book
BookedReserved by a customer
BlockedYou've marked it unavailable

📸 Screenshot: Availability calendar view — item with blocked dates and bookings

Minimum and maximum rental period​

Set, per item:

  • Minimum rental period — the fewest days a customer must book (e.g. 1 day, 3 days)
  • Maximum rental period — an optional cap on how long a single booking can run

Customers cannot book shorter than the minimum or longer than the maximum.

Preventing double-booking​

The platform automatically prevents overlapping reservations — once an item is booked for a date range, that range is closed to other customers. You do not need to manage this manually.

If you ever see what looks like an overlap (e.g. from a sync issue), do not hand out the item twice — open a support case with both reservation references immediately.

Unexpected unavailability (item damaged mid-reservation)​

If an item becomes unusable while on rent or between bookings:

  1. Block the affected upcoming dates so no new bookings land
  2. For any already-confirmed booking affected, contact the customer and BookMaMe support to arrange a substitute or refund — blocking dates does not cancel existing bookings